Phone: 307-721-8300 Email: kate@wycf.org
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Application Instructions

Grants & Licenses

  • Wyoming Wildlife General Grants
    • WWF General Grant Application Instructions
  • Memorial Bear Fund Grant
    • Application Instructions
    • Project Location Form
  • Wyoming Youth for Natural Resources
    • WYNR Guidelines/Criteria
    • Project Location Form
  • Wyoming Governor's Big Game License Coalition

Application Instructions

Thank you for applying for a Memorial Bear Fund (MBF) grant.

Your application will be submitted using the Wyoming Community Foundation’s online application.

To be eligible for support, your organization, and the purpose of the proposed project, must qualify as charitable under the regulations of the IRS. As a result, we are not able to provide funding directly to individuals

Guidelines & Criteria

  • Projects will be evaluated based on likelihood of success, project readiness, availability of matching funds, significance at local/state/regional level, duration of benefits and adequacy of monitoring.
  • Priority is given to projects with matching funds, established partnerships, management relevance, highest wildlife impact, and appropriate budgets.
  • Proposals must address bears and the relevant issues associated with the species. Please note that Memorial Bear Fund grant dollars may not be used to cover overhead costs or administrative costs of the submitting organization.
  • Grant requests of more than $5,800 will not be considered.
  • Out-of-state organizations are welcome to submit a proposal, but only if the project is clearly linked to Wyoming’s wildlife.

Grants Process

Your grant application will be completed using the Wyoming Community Foundation’s (WYCF) online application form.

Once we receive your completed online application, an automated response from WYCF will be sent to you. The staff of the Wyoming Wildlife Foundation is responsible for completing the initial review of the submitted application and will prepare all materials for the MBF. The MBF will meet in mid‐October to make funding recommendations. Your grant may be declined or it may be selected for funding, either as submitted or with specific conditions attached.

Grant applications are due October 1, 2018

Electronic Application Process

  • There is no time limit on entering data in the online application (it will not “time out”). A save option is provided so that you don’t need to complete the application in one sitting. Click the “Save and Finish Later” button on the bottom center of any page and you will exit the application and be returned to your account screen. You will lose your information, if you use the browser navigation buttons or close your browser.
  • You may move between pages without completing some fields (fields with asterisks are required to be completed). You may also view your full proposal at any time by clicking on “Review My Application”. This feature will also allow you to print your application so far.
  • If you experience technical difficulties that aren’t addressed here, please e-mail or call Kevin Rossi at kevin@wycf.org  307.721.8300.
  • IMPORTANT: Once you have submitted your application, you will be able to view it but not edit the application. Please review your application for accuracy prior to submission. If you need to change something on your application after it has been submitted, please contact Kevin Rossi.
  • You will receive an e-mail confirmation that your submission has reached us.

Your grant application will be completed using the Wyoming Community Foundation’s (WYCF) online application form.

Once we receive your completed online application, an automated response from WYCF will be sent to you. The staff of the Wyoming Wildlife Foundation is responsible for completing the initial review of the submitted application and will prepare all materials for the WWF Advisory Board for review. Notifications will go out in Late-October. Your grant may be declined or it may be selected for funding, either as submitted or with specific conditions attached.

Grant applications are due October 1, 2018

Your grant application will be completed using the Wyoming Community Foundation’s (WYCF) online application form.

Once we receive your completed online application, an automated response from WYCF will

be sent to you. The staff of the Wyoming Wildlife Foundation is responsible for completing the initial review of the submitted application and will prepare all materials for the MBF. The MBF will meet in mid‐October to make funding recommendations. Your grant may be declined or it may be selected for funding, either as submitted or with specific conditions attached.

Application Fields

Enter Your Tax ID

This field is specific to 501(c)(3) nonprofit organizations. Your organization’s tax identification number is the same as your Employee Identification Number (EIN).

Enter your tax identification number OR the tax identification number of your 501(c)(3) fiscal sponsor if you are using one.

Lead Organization or Applicant

Some proposals submitted may have multiple collaborators. In order to best determine the “lead organization” for proposals submitted, please consider the different guidelines for different types of applicant organizations. Below are guidelines which must be followed if your organization is:

  • Using a fiscal sponsor
  • A local affiliate of a national organization
  • A government agency

Attachments- (For Fiscal Sponsorships Only)

Note: If you are using a fiscal sponsor for the project you are applying for the use the fiscal sponsor organization information when you are creating a profile.

i. Project Budget – submit the project budget for the sponsored organization

ii. FYE Income Statement – submit from the fiscal sponsor

iii. FYE Balance Sheet – submit from the fiscal sponsor

Local Affiliates or Chapters of National Organizations

If your organization  is a locally‐based chapter or affiliate operating under the 501(c)(3) of a national organization, submit the Employee Identification Number (EIN) for the national organization. Aside from the EIN, the remainder of the application should be completed with information for the local chapter.

Government Agencies

Government agencies may apply for grants; however, grant funds will be paid out on a reimbursement basis. In all other situations, the grant funds are released immediately to help support project costs.

Project Budget Narrative

A budget narrative is sometimes referred to as the budget justification. The narrative serves two purposes: it should explain how the costs were estimated and it justifies the needs for the cost. Ideally you will concentrate on the line items that you used for the project budget attachment submitted in the electronic application. Focus on the line items for which you are requesting funding and any unusual line items. For example, if all of the funds you are requesting will go toward a consultant, why is the consultant critical to the success of your project? You may want to include some timeline information in the narrative if it is relevant to funding. Also, be careful to differentiate between committed and pending revenue sources. If your budget includes in-kind donations, then you should disclose calculations on the dollar value of the in-kind donations. Get the project budget form here.

If you have requested funds for general operating, then use this section to justify why you have requested general operating support and/or to discuss your organization’s financial strategy in the coming years.

Attachments

To complete your application you are required to submit several attachments. The combined size of all the attachments submitted with your application cannot exceed 5MB.

Create these documents in advance and save them using the headers listed below i.e. Project Budget, FYE Income Statement, Balance sheet and so forth. Do not include your organization name or initials in the file name. The attachments are linked to your application and cannot be confused with attachments from another organization.

1. Project Budget

Submit your project budget. Your project budget may be submitted in any format but you must include both projected expenses and revenues.

2. Current Organization Budget

This refers to the annual budget that has been approved by your board of directors. You can submit your total annual budget with a year to date if that is how you have the information formatted. However, a year-to-date only, is not sufficient as it will not allow us to understand your annual cost of operations. You may submit this piece as an Excel spreadsheet, PDF, or Word document.

3. FYE Income statement

This document may also be referred to as a profit and loss statement (P&L), earnings statement, operating statement or statement of operations. It is the financial statement that indicates all revenue, expenses charged against revenue, and your net income. We would like your most recently completed fiscal year end (FYE) Income Statement. You may submit this piece as an Excel spreadsheet, PDF, or Word document.

Not required for government agencies.

4. FYE Balance Sheet

This is a summary of the financial balances of your organization. Assets, liabilities, and ownership equity are listed as of a specific date, such as the end of the financial year. A balance sheet provides us a snapshot of an organization’s financial condition. We would like your most recently completed fiscal year end (FYE) Balance Sheet. You may submit this piece as an Excel spreadsheet, PDF, or Word document. Not required for government agencies.

5. Support Letters

Not required for most applicants. To find out if you are required to submit a support letter, please look under “Guidelines for Organizations with Special Circumstances below. If you wish to submit a letter of support you are welcome to do so.

Email: kevin@wycf.org if you have any questions, or call 307.721.8300

Mission: Creating an enduring natural legacy for future generations through stewardship of Wyoming’s wildlife.

Wyoming Wildlife Foundation
1472 N. 5th Street, Suite 201
Laramie, WY 82072
Email: kate@wycf.org
Phone: 307-721-8300
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