Final Reporting

• Submission: Final reports should be submitted using the online portal here.
• Organization: the name of your organization or if not a 501(c)(3), the name of the fiscal sponsor your group used to submit your proposal.
• Project title: Name of the project as indicated on your application.
• Grant number: Found on the first page of your award letter, this is an 8 digit number (example: 20160555) assigned to you by WYCF.
• Grant amount: Dollar amount issued to your agency.
• Grant period: Begins according to the date on your organization’s award letter. End of grant period is award letter date plus one year.
• Report due: This date corresponds to the end of the grant period. If you received an extension please indicate the extended due date.
• Report completed by: Name of individual completing report.
• Telephone or email: Contact information for individual completing report.

You will be asked to provide detailed answers to the following questions:

• What is the purpose of your project? What is the problem or community issue that your request for financial assistance is seeking to address? If this is a general operating request, what is your organizations “why”? Why was your organization created?
• Please describe your project after completion. Was your project executed in the manner described? Did you have any issues or mid-course corrections? Etc.
• How will you know if you project is successful? What change did you hope to see if your program is successful? What metrics did you use to measure your success or gauge change? Be specific. Site expected service numbers, quantities of meals served, etc.  If this change is not visible in the community, why?
• Please respond to the expected outcome from your original grant request.See your original responses above. Were you able to accomplish the goals listed? If yes, why and how? If no, why and what lessons were learned?
• Who do you hope to begin a partnership or collaborate with in the future?If there are some target organizations that you hope to contact for programmatic collaboration or financial collaboration, please list them and explain “why” this collaboration would be beneficial.
• Was progress made on any of the planned collaborations written about in the application? Tell us about any new partnerships your organization entered into during the grant period, whether or not they were being considered at the time your application was submitted. Was the subject of this request impacted by these new partnerships, and if so how?

Include the attachments listed below.

• Fiscal Year Income statement during the time the grant was received (No tailored or redacted statements)
• Summary statement listing all expenditures paid with grant proceeds
• Copies of all invoices paid with grant proceeds.
• Original organizational budget as submitted with the grant.
• Any budget amendments approved through the year.
• Budgeted to actual income statement for the period ending with the grant funds being totally expended.
• Please include an explanation if grant funds were applied to any specific line items.

Please include a reimbursement check with the final report for the balance of any unexpended funds from the grant. Checks should be made out to the Wyoming Community Foundation.

*We will generally need your end-of-year income and expense statement; we will need invoices if you have received a project grant.