WWF GENERAL GRANT APPLICATION INSTRUCTIONS

Your grant application will be completed using the Wyoming Community Foundation’s (WYCF) online application form.

Once we receive your completed online application, an automated response from WYCF will be sent to you. The staff of the Wyoming Wildlife Foundation is responsible for completing the initial review of the submitted application and will prepare all materials for the WWF Advisory Board for review. Notifications will go out in Late-October. Your grant may be declined or it may be selected for funding, either as submitted or with specific conditions attached.

Grant applications are due August 15, 2018

Enter Your Tax ID

This field is specific to 501(c)(3) nonprofit organizations. Your organization’s tax identification number is the same as your Employee Identification Number (EIN). Use this when creating a new profile.

Enter your tax identification number OR the tax identification number of your 501(c)(3) fiscal sponsor if you are using one.

Some proposals submitted may have multiple collaborators. In order to best determine the “lead organization” for proposals submitted, please consider the different guidelines for different types of applicant organizations. Below are guidelines which must be followed if your organization is:

• Using a fiscal sponsor
• A local affiliate of a national organization
• A government agency

Attachments- (For Fiscal Sponsorships Only)

Note: If you are using a fiscal sponsor for your project, use that fiscal sponsor organization’s information when you are creating a profile.

i. Project Budget – submit the project budget for the sponsored organization

ii. FYE Income Statement – submit from the fiscal sponsor

iii. FYE Balance Sheet – submit from the fiscal sponsor

Local Affiliates or Chapters of National Organizations

If your organization  is a locally‐based chapter or affiliate operating under the 501(c)(3) of a national organization, submit the Employee Identification Number (EIN) for the national organization. Aside from the EIN, the remainder of the application should be completed with information for the local chapter.

Government Agencies

Government agencies may apply for grants; however, grant funds will be paid out on a reimbursement basis. In all other situations, the grant funds are released immediately to help support project costs.

A budget narrative is sometimes referred to as the budget justification. The narrative serves two purposes: it should explain how the costs were estimated and it justifies the needs for the cost. Ideally you will concentrate on the line items that you used for the project budget attachment submitted in the electronic application. Focus on the line items for which you are requesting funding and any unusual line items. For example, if all of the funds you are requesting will go toward a consultant, why is the consultant critical to the success of your project? You may want to include some timeline information in the narrative if it is relevant to funding. Also, be careful to differentiate between committed and pending revenue sources. If your budget includes in-kind donations, then you should disclose calculations on the dollar value of the in-kind donations. Get the project budget form here.

If you have requested funds for general operating, then use this section to justify why you have requested general operating support and/or to discuss your organization’s financial strategy in the coming years.

To complete your application, you are required to submit several attachments. The combined size of all the attachments submitted with your application cannot exceed 5MB.

Create these documents in advance and save them using the headers listed below i.e. Project Budget, FYE Income Statement, Balance sheet and so forth. Do not include your organization name or initials in the file name. The attachments are linked to your application and cannot be confused with attachments from another organization.

Note: Graduate students and professors do not need to supply an organization budget or income statement. Please replace these with a statement saying that you are a lab or school and that this requirement does not apply.

1. Project Budget

Submit your project budget. Your project budget may be submitted in any format but you must include both projected expenses and revenues.

2. Current Organization Budget

This refers to the annual budget that has been approved by your board of directors. You can submit your total annual budget with a year-to-date if that is how you have the information formatted. However, a year-to-date on its own is not sufficient, as it will not allow us to understand your annual cost of operations. You may submit this piece as an Excel spreadsheet, PDF, or Word document.

3. FYE Income statement

This document may also be referred to as a profit and loss statement (P&L), earnings statement, operating statement or statement of operations. It is the financial statement that indicates all revenue, expenses charged against revenue, and your net income. We would like your most recently completed Fiscal Year End (FYE) Income Statement. You may submit this piece as an Excel spreadsheet, PDF, or Word document.

Not required for government agencies.

4. FYE Balance Sheet

This is a summary of the financial balances of your organization. Assets, liabilities, and ownership equity are listed as of a specific date, such as the end of the financial year. A balance sheet provides us a snapshot of an organization’s financial condition. We would like your most recently completed fiscal year end (FYE) Balance Sheet. You may submit this piece as an Excel spreadsheet, PDF, or Word document.

Not required for government agencies.

5. Support Letters

Not required for most applicants. To find out if you are required to submit a support letter, please look under “Guidelines for Organizations with Special Circumstances” below. If you wish to submit a letter of support you are welcome to do so.

Email: kevin@wycf.org if you have any questions, or call 307.721.8300